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Chart of Accounts |
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RealPro Chart of Accounts is structured on five levels, which accommodates the following two Account type, Account Sub-Type, Category, Sub-Category and Cost Code by each level. Each level consist of two numerical digits i.e. total ten (10) digits cover the five levels.
RealPro financial module has the facility to assign cost center(s) and it has several flexible fields. Proper uses of flexible fields by the authorized user(s) reduce the burden of GL accounts in Chart of Accounts.
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General Ledger (GL) |
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RealPro General Ledger has the space and facilitates for storing all financial transaction with cost center, zone, code for flexible fields; GL Account code and it also keep track of different types of transaction of different classification codes for financial analysis to fulfill multi-dimensional approach.
A brief description of GL is as follows:
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- GL Journal Form where financial data for Journal Voucher is entered. Cost centre and the required types of code for flexible fields could be selected for Journal Voucher transaction.
- It has also the Reversal Accrual Facility. GL has wide range of GL Inquiry Screen by which user could view the transaction immediately.
- GL has the Year Closing Procedure which transfers closing balance for balance sheet items to the next year as opening balance. GL produces a variety of Financial Reports like Trial Balance, Income & Expense Statement, and Summary Transaction Report etc.
- Income Distribution Procedure : This is a unique feature of RealPro which distribute value of rental invoices (or any value of invoices as per client's requirement) based on rental period. This procedure transfer actual income to the revenue account when period is matured and accordingly reduce the deferred income.
- Cost Distribution Procedure: By this procedure, GL transaction is also stored in Distributed Cost Register (DCR) in accordance with the cost allocation method /formula / percentage defined by the authorized user for each cost center/zone. It provides cost and revenue analysis in terms of cost centre / zone within a single or multi property or company.
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Accounts Receivables (AR): |
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This module has the following features with several reports: |
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- AR Transaction Screen: If required Invoice, Credit Note and Debit Note are issued by using this form. In several cases invoice(s) is required to issue by this form as that invoice data or type was not included in Leasing Module for practical valid reason.
- AR Journal Transaction: AR Journal is used to update tenant statement for various purposes like transfer balance from one unit to another unit for the same tenant as well as to transfer balance of one tenant to another tenant.
- Unallocated Cash Match-Off Feature: On several occasions, Cash or cheque is received from tenant in advance without invoice and receipt is issued from RealPro AR Cash Management. Later on, this receipt is matched-off with the invoice which is raised after the issuance of the receipt by the Unallocated Cash Match-Off Feature.
- Tenant Statement of Account: This is an inquiry form where you could easily view the tenant balance by unit, invoice type, invoice number, transaction type, account period etc.
- Miscellaneous Record Set-Up: It provides the Identification number for those who are not the tenant but they have business transaction with the company. This type of Id allows RealPro to maintain separate AR Ledger and billing for them.
- AR Reports: AR Module has several reports like tenant statement of account, AR un-posted and posted transaction details, AR Ageing Report, Collection Report, AR Invoice, Credit Note, Debit Note etc.
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Accounts Payable ( AP) : |
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This module has the following features with several reports:
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- Supplier Record Set-Up: Supplier related information is entered in this form. System generates auto sequential unique supplier Id with the saving each suppler record.
- AP Transaction Screen: It provides Invoice for Supplier Payment. It has also Credit Note facility to reverse AP invoice or settle Supplier's credit balance with different types of business transaction with other GL Account(s).
- Supplier Statement of Account: This is an inquiry form where you could easily view the balance by invoice number date, transaction type, check number, account period etc.
- AP Reports: AP Module has several reports like supplier statement of account, AP un-posted and posted transaction details, AP Ageing Report, AP Invoice, Credit Note etc.
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Cash Management: |
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Cash or Check transaction relating to accounts receivables and account payable are made in Cash Management with the following facilities:
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- AR Cash Management: It handles cash transaction for tenants and other AR related entities. The system produces several reports.
- AP Cash Management: It handles payment transaction for supplier and other AP related entities. The system gives several reports.
- Check Maker: This is a unique and highly sophisticated feature to make Check Payment Voucher and this voucher could update AR Ledger for tenants and AP ledger for Supplier. It provides the facility to print the check. This feature has multi-functional capability to pass entries in general ledger with corresponding sub-ledger and gives a accurate control over payment transaction.
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Fixed Asset: |
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RealPro provides management of Fixed Assets. It covers any type and group of assets with location. The system calculates cost of depreciation automatically and passes journal entries to the General Ledger in accordance with the global accounting principle. This module has flexibility to integrate with inventory and leasing system. |
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Budget: |
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This module provides a unique tool for budgetary control and to monitor budget variance with actual cost and revenue. It generates different types of report for the same purpose and as well as for budget planning. |
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Products 